Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Proposal (250 words maximum) in a .doc or rich text file format. Your proposal should describe your topic and include a sentence or two and let us know what do you want people to take away from your session.
  • Double check your proposal has no personal or institutional identifying information before submitting. Please follow the guidelines at ensuring an anonymous review
  • A title, abstract (50 words or less), and up to two keywords that describe your proposal. The keywords and abstract will help us assign peer reviewers and will be used in the conference program. Don't worry, you'll have the opportunity to edit these later if need be.
  • Interested in peer reviewing proposals? You can indicate that when you register for an account or by editing your existing user profile.
  • We are planning an in-person event this year, but recognize the pandemic continues to bring uncertainty. Please indicate your preference for delivering the presentation you are proposing by typing 'In-person' 'Remotely' or 'No preference' in the 'Comments for the Editor' field.

Author Guidelines

The Access Conference Program Committee is using the Open Journal Systems software to manage the conference submission and peer review workflows. 

To submit a proposal: 

1. Register for an account on the Access Conference Proceedings site.  At this point, you'll also be able to indicate if you'd like to review submissions (and we encourage you to!)

2. Make a new submission. Select which section (Presentation or Lightning Talk) you'd like your proposal to be considered for and verify you have all the pieces of your proposal ready. 

3. Upload a file that includes your anonymized & blinded conference proposal as this is what we'll be sending to the reviewers. Not sure what that means? We've got some guidelines up for ensuring an anonymous review.

4. Enter in the metadata for your submission (title, abstract, and keywords) and add the contact information for any contributors. 

Lightning Talks

Want to show off a new project, introduce a hypothesis or just have something to say? These 5 min lightning talks are the perfect place to get in front of an audience and get your idea out there. These sessions will not be peer-reviewed.


Propose a workshop you would like to lead or the topic of a workshop you'd like to attend. Any conference-related topic is welcome. Innovative approaches are welcome. Half-day workshops should be 1-3 hours in length and proposals will be peer reviewed.

Privacy Statement

The data collected from registered and non-registered users of this website falls within the scope of the standard functioning of peer-reviewed conference proceedings and presentations. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication.

The conference program committee and its web hosting service, the University of Alberta Libraries, use this data to guide their work in publishing and improving this website. Data that will assist in developing this software, Open Journal Systems may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this website, the University of Alberta Libraries, or PKP nor will it be used for purposes other than those stated here. The authors published on this website are responsible for the human subject data that figures in the research reported here.

The conference program committee and organizers seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.